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In any scheduling software you enter schedule then save baseline and enter actual information. Find out the difference between these 3 types of information.

Schedule:

This is the planned start, finish and duration of the activity. In any scheduling software we first enter schedule, which is how we want the activities to perform.

Baseline:

Once the schedule has been finalized and approved, we save/create baseline. Baseline is the exact copy of your schedule. 

The reason why we create the copy of the schedule is comparison. When the activities start and you want to compare actual start, finish and actual duration with the originally planned information, we use baseline for the comparison. 

Note that we do not compare actual progress with the Schedule, although Schedule is also the original plan and that baseline was copied from that! This is due to the reason that schedule gets rescheduled every time we enter actual values. For example, an activity has 10 day duration and until today 50% (5 days) work should be done but only 25% (2.5 days) work is done because the work could not be done due to thunderstorm. This activity will complete 2.5 days (25%) later than planned. Hence, the Scheduled finish date will change. Therefore, we can not compare actual progress with current information, we need to compare with with what was originally planned, and saved, which was in the baseline.

Note that in some scheduling software, baseline was earlier called 'Target'. It becomes easier to understand baseline when we call it Target instead of baseline, since target is what we have to achieve, once the schedule has been entered and activities have started.

Actual:

This is the real progress of the activities. Actuals should ideally be meeting the original plan (baseline), but this usually does not happen. When the activities start, we enter actuals such as actual start, finish, actual duration, actual man-hours and actual costs, etc. In scheduling software, we usually only enter actual work completed, in terms of duration (effort/man hours), and the software automatically calculates the actual cost, and other actual information based on actual duration/effort/man hours you have entered.

It is difficult to change the currency for each resource. Hence, it is better to change the base (default) currency in Primavera. By changing the default currency, all the resources and expenses will show monetary value in the Default currency that you have set.

Here is how to change the default currency in Primavera.

Step 1: Open 'Admin' menu and click on 'Currencies'

Step 2: The first currency that you see on the top of the list is in US Dollars. It is Default Currency. Rename this to another currency. Enter the currency name, any symbol, and currency ID

Step 3: Click 'Close' to close the window.

That's it. You have changed the Default currency. Now, in every window of Primavera and in the reports, the Default currency will show.

How to view budget information in Primavera? Here are the commonly used columns in Primavera to view different budget information. The budget information will help you plan the project within the approved project budget and it will also tell how much of the budget has been approved, distributed through projects in EPS or WBS Elements in the WBS Structure.

Original Budget: Initial budget allocated (Edit in column or in Budget Log tab - the very first budget)

Current Budget: Current budget (Original budget +/- what is defined in Budget Log)

Proposed Budget: Proposed new budget after budget amendments (Edited in Budget Log Tab - define the budget as logs)

Distributed Current Budget: Budget distributed down through the EPS structure (Budget defined in Original Budget field/column, rolled up to top.  Shows total rolled up value on the top level EPS/WBS Element only)

Unallocated Budget: Budget left that has not been distributed down through the EPS structure (Current Budget - Distributed Current Budget)

These budget columns can be opened in both Project window and WBS window to view budget at the project and WBS level.

What is Data Date in Primavera? Well, it is very easy to learn about Data Date is in Primavera P6.

Data Date is the date until which the activities have progressed. Let's say you have an activity to build a wall in 1 month and someone asks you that how much wall you have built? If you answer 50%. He will not understand whether you are on schedule or not. So the questioner again asks, 50% in how much time, and you answer that you built 50% in 1st week (say, day 7th) of the month, the questioner then will understand that you are ahead of schedule. 50% was actually expected to be completed by 15th of the month. 

Lets look at a different scenario. There is another wall, to be built in 1 month. Someone asks you how much you have built it so far and you answer 50%. He further asks that you have built 50% of it in how much time and you answer that 50% is built in 3rd week of the month (say, day 21st). The questioner now understands that you are going slow because 50% had to be completed by 15th of the month.

So, the day until you have done the work is Data Date. In the above example, day 7 and day 21 were Data Dates for the activities.

Hence, after you enter progress for your activities, you must enter Data Date to specify that the progress you have entered is accomplished until what date. By entering Data Data, Primavera determines whether you are ahead or behind schedule, and reschedules the activities, to either finish on date as planned, finish earlier or later than the baseline date, depending on how much your activity has progressed until the Data Date, while comparing also the baseline.

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