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What is Project Management?

Project management can seem like an insurmountable task if you’ve never done it before, but it doesn’t have to be. The process of project management involves analyzing, planning, and completing specific tasks in order to achieve an end goal that you define at the outset of the project. For example, if you have a book on gardening that you want to publish and sell online, writing the book would be your project goal; once the book is written, editing and designing the cover would be tasks related to your end goal of publishing the book online and selling it there as well.

Project Management is Everything

Before you get too excited about project management, it’s important to know that PM is not one single thing. Instead, it’s a collection of different things—many of which are already part of your day-to-day work life. The power of project management comes from how you put all these pieces together. If project management helps you do your job better, then—by definition—you are a project manager. This isn’t a bad thing.

The Key Role of Project Managers

In simple terms, project managers help to organize and oversee a team’s performance and progress on a project. Within an organization, you may be assigned a specific project or area of expertise to manage; if so, your primary responsibility will be managing that particular area. In larger companies, you may take on additional roles as needed. For example, you may also handle hiring and training new employees within your department or keep track of projects being completed by contractors.

Six Major Roles of Project Managers

A project manager has six major roles, each of which has a specific function in successfully completing a project. While one person may be capable of fulfilling all six roles simultaneously, it is also possible to delegate some or all of these roles to others. The six major roles include: initiating, planning, executing, monitoring and controlling, closing and reporting. In addition to these six core functions are two tasks that can happen at any point in time: developing team members and managing stakeholders.

Benefits of using project management in your organization

Being on top of everything that’s going on in your business makes you a better manager, helps you make more informed decisions and can give you a real sense of accomplishment. A project management software will allow you to view what’s happening with your work at any given time and update it accordingly. You can easily assign tasks to employees, monitor their progress, set deadlines and oversee all aspects of your project.

Hope now you got the answer to your question what is project management. Also read

Benefits of Primavera P6

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Free Project Management Software

Here is a list of some of the top free project management software applications that is the need of every organization nowadays.

Trello

The first product in the list of free project management software is Trello. This software is developed on Agile methodology. It allows you to create boards that are used in Agile such as To do tasks, Doing and Done tasks. Each board can be assigned to multiple users and they can be developers, testers, managers or others.

Tasks in the cards can have attachments, checklists and direct link to the card can also be shared to someone via email or chat apps, for instance. Notifications feature of Trello allows you to automatically send email notifications once a task is moved to a certain board.

Trello is easy to use and whether your company is following Agile or not, it is a very good free project management software online, which is very useful for any industry, be it IT, civil, Oil&Gas or others. Trello is also available for Windows, Mac, iOS and Android users.

Wrike

If you like spreadsheets, you will like Wrike too. Wrike spreadsheet-like interface and you can have multiple columns and rows just like in Excel. You can name columns anything like Task name, start date, finish date, etc. In the columns, you can also set status of your tasks graphically with yellow, green and red colors.

Wrike also has Gantt chart that is a graphical representation of start and finish dates of the tasks in your project. In addition, Wrike allows seamless communication between the users. On every task that you have created, your team can have discussions on that right in the software. Users can attach images and provide their feedback easily.

Airtable

With Airtable, you can create tasks, specify their duration and assign them to resources. Airtable is a very customizable free project management software. It allows you to customize fields, column headers, user views and more. In addition, Airtable also comes with many templates that you can use to suit your needs. If you need to attach heavy documents, you can attach files from 2 GB up to 1000 GB of size (size vary depending on free and paid version of the software).

GoodDay

Goodday free project management software allows you to use tools of a number of methodologies such as Waterfall, Scrum and Kanban. One of the simplified features of the software is its Summary tab, which gives an overview of tasks, users, events and even the burn down of the effort or cost. There is also a view called My Work where you can see your tasks and projects that are assigned to you. There is a very nice analytic, resource, task, project and time management views that help you keep a good track on your project

TeamGantt

If you like working with Gantt charts, this would be the wonderful free project management software option for you. Using TeamGantt, you can invite your resources and even clients to collaborate with you on the gantt chart. Other than Gantt chart, you can also add documents, images to the chart to keep everything at one place for quick user view. There is also a PDF and Excel export option to let you keep a copy or backup of your project on your PC.

TeamGantt users often give opinion of TeamGantt to be very similar to MS Project. Since MS Project is easy to use and famous project management software, people like TeamGantt too because of its similarities with MS Project.

Kintone

Kintone offers a simple interface with the visibility of the tasks information. You can create workflows for the tasks using process management tools that are provided by the software. If you want to set reminders for tasks, you can set them too. If you want, you can also create customized timetable for each user working on the project. With nice and simple graphical reports, you can analyze the project health quickly.

Bitrix24

This is another free project management software that offers plenty of features to its users. The list of features you will find in Bitrix24 include employee directory, time tracking, gantt chart, kanban board, calendars and more. In addition, the software is very customizable. For instance, you can customize menus, fonts, text colors and more. It's a good software for any size of teams that wants to manage their projects online.

Freedcamp

With Freedcamp, you can create a task list, sub tasks, gantt chart and Kanban board. When creating tasks, you can also add milestones, which are the major activities in the project to highlight project's major work to complete. In addition, there is a discuss feature that allows participants to add their feedback and discuss anything with other users. Freedcamp is available for use online, at your Windows desktop and on App Store and Google Play

Todoist

The last in the list of free project management software options is Todoist. As the name suggests, with Todoist, you can create a to do list. In addition, you can create weekly or monthly goals. The software offers easy interface and simple to use features like drag and drop. If you have a list of tasks to do and dont want to add detailed information about your project like resources, calendars, etc, then this is a very good choice for you.

This was a list of free project management software. Though these free project management software applications are available for anyone to use without making any payment, many of them also have paid version that come with additional features. Paying for additional features wouldn't be necessary for many project users though since the free versions already comes with many useful features.

Other than these free project management software applications, you will find more options if you search on the Internet but most of them will have similar features. So look at the list of free project management software options given above and you will surely find the one that you are looking for.

Also recommended for you to read about the five types of project management software.

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